For a freelancer or solopreneur, DraftKite turns a one-person inbox into one that mostly runs itself. It connects to the Gmail or Outlook you already use, automatically labels every message that arrives — new enquiry, client work, invoice, newsletter — and writes a draft reply in your own voice for the emails that need one. Nothing is ever sent automatically: each draft waits in your drafts folder until you read it, tweak it, and hit send. You stay the whole company; the inbox busywork stops being your job.
You are the whole company
When you work for yourself there is no receptionist, no assistant, and no support team. The same inbox holds a prospect asking for a quote, a client chasing a deliverable, an invoice from a subcontractor, and forty newsletters you meant to unsubscribe from. Every one of them competes for the same attention, and the sorting either eats your billable hours or simply doesn't happen — which is how a warm lead ends up buried under a receipt for three days. DraftKite is built for exactly this person: the one who can't justify hiring an inbox manager but loses real money every time email slows them down.
Your inbox sorts itself
The moment a message arrives, DraftKite reads it and applies a Gmail label or Outlook category, so an undifferentiated pile becomes something you can scan in seconds. You decide what the categories mean; for a solo business the useful ones usually look like this:
- New enquiries and quote requests, kept separate from everything else so no lead goes cold
- Active client work, so a question about a live project surfaces immediately
- Invoices, receipts and anything financial, set aside for when you do your books
- Newsletters, tool notifications and low-priority mail, out of the way until you want them
Replies drafted in your own voice
Labeling saves the scanning time; the drafts save the real work. For any email that needs an answer, DraftKite writes one that matches your vocabulary, sentence length and usual sign-off — learned from mail you have already sent — so it reads like you, not like a robot. If you connect a knowledge base (your rates, availability, a short services FAQ, your standard project terms), the draft is grounded in those facts, so a reply to 'What do you charge?' already has the right number in it. The draft lands in your Gmail or Outlook drafts folder; you skim it, adjust anything, and send. Most replies go from a blank page to a ten-second edit.
A day in a freelancer's inbox
| What lands | What DraftKite does | What you do |
|---|---|---|
| A new project enquiry | Labels it and drafts a reply with your rates and availability | Skim, tweak, send |
| A client asks for a status update | Labels it by project and drafts an answer in your tone | Approve or edit |
| An invoice or receipt | Labels it as finance so it is never lost | Handle at book-keeping time |
| A newsletter or app alert | Labels it low-priority, out of your way | Read later, or never |
Pricing built for a single inbox
You don't need a team plan to get this. The Starter plan covers one inbox with 500 drafted replies a month — enough for most solo businesses — for $19 per month. You can try everything first on a 7-day free trial with no card required: connect your inbox, watch it get labeled, and read your first drafts today before you decide.
Gmail or Outlook, EU-hosted, you approve everything
DraftKite works with both Gmail and Outlook / Microsoft 365, so it fits whichever inbox your freelance business already runs on. It is built by a Danish company with Nordic and Danish language quality from day one — your drafts read naturally in your own language, not as an afterthought translation. Everything runs on EU infrastructure in Frankfurt and the product is built around GDPR, which matters when the mail being read is your clients' business. And because you approve every draft, the AI never speaks to a client without you seeing it first.
No email is ever sent automatically. Every reply DraftKite writes sits in your drafts folder until you read it, edit it if needed, and click send.
Start the 7-day free trial, no card required, and see your own inbox labeled and your first replies drafted today — one inbox, running itself, so you can get back to the work you actually charge for.